• Posted on:
    Aug 06, 2019
  • Application Deadline:
    Aug 26, 2019
  • Location:
    Strathroy
  • Position Type:
    Full Time
  • Position Category:
    Office / Administration / Clerical
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Planning and Regulations Assistant

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Job Description

Position Title:  Planning and Regulations Assistant

Competition Number:  PL150

Location:  Strathroy ON

Position Type:  Full Time, Permanent

Hours of Work:  35 hours per week

The St. Clair Region Conservation Authority's Planning and Regulations team is responsible for ensuring that proposed development and site alterations are carried out in conformance with the Authority's policies and procedures. The Planning and Regulations Assistant reports to the Manager of Planning and works closely with the Regulations Coordinator, Regulations Officer, and Planner.  The Assistant will undertake a variety of administrative duties pertaining to natural hazard planning and Conservation Authority regulation applications.  The Assistant will provide front-line, customer service support for the planning and regulations department, including; responding to all inquiries related to SCRCA's land use planning and regulatory responsibilities, answering questions from the public, providing adminstrative support and research, disseminating general department information to the public, receiving applications and technical reports, preparing files for review by planning and regulations staff, and maintaining existing hard copy and electronic file management systems.

RESPONSIBILITIES

To provide administrative support to planning and regulations staff in the following capacity:

  • Intake of all public inquiries, including phone calls, email and in person walk ins
  • Responsible for initial customer service support and providing planning and regulations department information in response to inquiries from the public
  • Organize and maintain the department's records and files, planning and regulations documentation (hard copy and electronic) and database managment
  • Gather relevant background data/information and research for planning and regulation inquiries and applications and coordinate pre-consultation work with proponents to ensure complete applications
  • Perform initial screening of planning and regulations applications and work with promponents to ensure relevant information is collected
  • Perform administrative duties for department including collecting payment, emailing, mailing, filing and data entry
  • Search for and retrieve files for department staff
  • Keep up to date on applicable policies, procedures and projects
  • Assist departmental staff with their duties, including: drafting comments, assisting planning and regulations staff with site inspections (some field work may be required) and other administrative duties (coordinating and assembling policy, public consultation etc.) as directed
  • Produce department activity summary reports for committees and board meetings as directed
  • Other duties as assigned.
Education RequirementPost Secondary Diploma Experience Requirement

The ideal candidate will have the following qualifications:

  • College diploma or degree in office/business administration, resource management, geography, environmental science, or closely related/similar field
  • Intermediate to advanced administrative skills, including letter writing, filing, database and file information management, data mangement and note taking
  • Demonstrated professional and business communication skills (both verbal and written)
  • Strong computer and word processing abilities (i.e. MS Word, Excel, PowerPoint, access, document management software and use of digital mapping software)
  • Demonstrated experience providing customer service to the public
  • Demonstrated time management, analytical and organization skills
  • Critical thinking and problem-solving capabilities to ensure independent work habits
  • Demonstrated ability to work under tight deadlines with multiple competing workload pressures
  • Understanding of physical geography and natural hazard management (flooding, erosion, shoreline) is an asset
  • Experience with interpretation and application of policy and legislation. Familiarity with the Conservation Authorities Act and associated Section 28 Regulations is an asset.
  • Knowledge of document management software is an asset (i.e. Square 9 document management software)
  • Experience with Geographic Information Systems (GIS) is beneficial (i.e. basic knowledge of GIS software products including ArcMap, ArcCatalogue, ArcReader)
  • Valid driver's license
  • Willingness to work outdoors in adverse weather conditions if and when required.
Salary Details
  • $22.85 - $26.91 per hour (under review)
  • OMERS and Benefit Package
How to Apply

Please send a resume and cover letter by AUgust 26, 2019 noting this position and competition number to:

St. Clair Region Conservation Authority

205 Mill Pond Crescent

Strathroy ON  N7G 3P9

jobs@scrca.on.ca

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

The St. Clair Region Conservation Authority is an Equal Opportunity Employer

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