• Posted on:
    Jan 14, 2022
  • Application Deadline:
    Feb 11, 2022
  • Location:
    Ailsa Craig
  • Position Type:
  • Position Category:
    Office / Administration / Clerical

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Municipal Clerk


Job Description

Offering both a small urban and a rural countryside experience, North Middlesex is home to 6,700 residents and growing! We are a community of abundant talent, rich history, natural beauty and bountiful resources. Working within our Strategic Plan, to lead, live and invest in a dynamic, inclusive community, and committing to our values of Community, Integrity, Innovation, Collaboration and Stewardship, the successful candidate is a member of our Senior Staff and will report to the Chief Administrative Officer.

The Clerk is responsible for the leadership and administration of the municipalities’ affairs in accordance with policies established by Council along with delivering all of the statutory duties of the Clerk.

This is a Maternity Leave 12-Month Contract.



• Responsible to ensure that the primary activities of the Clerks Division in the areas of administrative support to Council, corporate records, lotteries, licensing, minutes, by- laws, agendas, operating and capital budgets, vital statistics, Freedom of Information andPrivacy, accessibility, by-law compliance, parking enforcement and animal control are provided in an efficient and effective manner.
• Chief Returning Officer in accordance with the Municipal ElectionsAct.
• Provides advice and interpretation to the public on Council actions, by-law,policies and procedures.
• Works in cooperation and conjunction with the Municipal Law Enforcement service in preparation of legal documentation related to enforcement of the Municipality’s Licensing By-laws and related legal prosecution initiatives.
• Responsible for safekeeping of all official records in accordance with the Municipal Freedom of Information and Protection to Privacy Act.
• Attend open and closed Council and Committee meetings, acts as parliamentarian and provide strategic advice with respect to governance best practices to Council.
• Prepares reports and recommendations to Council with respect to various matters and acts as a resource person to Council in regard to various matters including procedures and their responsibilities as elected members.
• As Division Registrar, responsible for the maintenance of all vital statistics information, including the recording of births and deaths and the issuance of burial permits, in accordance with the Vital Statistics Act.
• Oversees charitable organizations lottery revenues and expenses to ensure compliance to Provincial regulations.
• Ensures by-law compliance with respect to municipal by-law and parking enforcement and animal
control services.
• Processing of Provincial Offences Tickets under Part I and Part II to the Courts.
• Responsible for the maintenance of an effective records management and retention system in accordance with the Municipal Retention By-law and other legislative requirements.
• Responsible for the circulation of planning applications under the Ontario Planning Act. This includes co-ordination of applications at Council Meetings, preparing and distributing the Notice of Decision and/or Notice of Appeal records. Responsible for stamping deeds associated with applications for Consents which must ensure all conditions imposed by the Committee of Adjustment are adhered to prior to stamping.

Education RequirementNot Applicable Experience Requirement

Education and Training
• Be in possession of a recognized municipal designation (AMCT) or post- secondary education in Public Administration or a similar field of study. AMCTO’s Municipal Administration Program

• Five (5) years demonstrated experience at a senior level of management in a municipal environment.
• Involvement in administration as a Returning Officer in municipal elections
• Familiar with computer applications with respect to electronic records management, elections and property data bases
• Established supervisory skills, communications and interpersonal skills speaking in a public forum, representing the municipality at official functions and responding to media when necessary
• Demonstrated ability to resolve significant problems that may be controversial in the public domain and disputes both internally and externally
• Demonstrated ability to resolve significant problems that may be controversial in the public domain and disputes both internally and externally
• Working knowledge of Emergency Management functions.

Salary Details

The 2021 salary range for this position is – $75,821.20 – $88,706.80 (35 hours/week).

How to Apply

The Municipality of North Middlesex requires employees to be fully vaccinated from COVID-19.

Submissions will be accepted until February 11, 2022 @ 4:00 p.m. Please click here to submit your resume and apply.

We thank all candidates in advance. However, only those candidates selected for an interview will be contacted.

The Municipality of North Middlesex is an Equal Opportunity Employer. Accommodations will be provided upon request in accordance with the Accessibility for Ontarians with Disabilities Act (A.O.D.A.). Personal
information is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act and will only be used for the purposes of the candidate selection

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